KAIVIX

AI lead intake for real estate

The business that never misses a lead.

We answer your buyer in seconds in EN/RU/AR, 24/7. We qualify, book the viewing, and turn old inquiries back into deals.

Get a free teardown Calculate what you're losing
<5 sec
reply to a lead
EN · RU · AR
24/7, in their language
0
leads lost at night

The buyer goes with whoever replies first.

  • The average agent replies to an online lead in about 15 hours.
  • 78% of buyers work with the first agent who responds.
  • Replying within 5 minutes makes a lead 21x more likely to qualify.
  • Leads arrive at night, on weekends, in another language. A human replies whenever they can.

No lead left unanswered.

lead
AI 24/7
qualify
book
CRM

Your sub-niche, your system

Built for broker teams and developers. Not a one-size chatbot.

Two distinct systems for two different sales structures — different response logic, different qualification depth, different ROI levers.

Broker Teams

10–50 agents, portal-driven leads — leads in the dead-zone go unanswered for 12–16 hours

Exact pain

3 agents handling 60–80 portal inquiries/day — leads arriving after 7pm and on Fridays go unanswered for 12–16 hours. The 5-minute conversion window is routinely blown.

Commission leak mechanism

60 leads/mo × 30% in dead-zone × 21× conversion drop at slow response × 3% close × $16K commission = $4,800+/month from timing alone. WhatsApp adds more.

AI workflow

  1. 01Lead arrives via portal webhook or WhatsApp Business — any hour, any language
  2. 02AI responds in <5 sec: qualifies with budget, timeline, investor vs end-user, nationality
  3. 03High-intent signal → routes to on-duty agent via WhatsApp with full lead brief
  4. 04Lower intent → nurture: market snapshot, community PDF, price comparison grid
  5. 05If agent doesn't pick up in 15 min: AI books a callback slot in the agent's calendar
  6. 06Viewing booking: AI suggests 3 available slots, confirms with agent, sends confirmation + parking guide
  7. 07Day-of reminder to both buyer and agent
  8. 08Post-viewing: AI asks how it went — positive = next property suggestion; negative = probes objection, routes to agent
  9. 09Cold leads: automated reactivation at D+30, D+90 with new matching listings

Human handoff

Price negotiation, SPA/MOU drafting, mortgage referral, NOC processes, DLD registration → licensed broker only. AI never quotes a final price or makes contractual representations.

Data we need

  • ·Portal webhook access (PF, Bayut, Dubizzle)
  • ·WhatsApp Business API
  • ·Agent roster + calendar
  • ·Property listings CSV or CRM export
  • ·Commission structure
  • ·On-duty schedule

KPI

Response time <5 min on 95% of leads, viewing booking rate from inbound (>18%), show-up rate (>75%), cost-per-qualified-lead-reached.

Use cases

  • →Friday 9pm: buyer DMs about a $1.2M Marina apartment → AI qualifies (cash buyer, investor, 30-day timeline) → routes to agent with brief → agent calls Saturday 8am with full context.
  • →Russian-speaking buyer on Bayut: AI switches to Russian, qualifies, sends Sobha project PDF in Russian, books viewing.
  • →120 stale leads from Q1: reactivation campaign 'New listings match your saved search' → 14% book a viewing.
  • →Agent routing: 'Ekaterina handles Business Bay — this lead matches her profile' → direct WhatsApp to Ekaterina with lead card.
New Development & Off-Plan

Developer marketing, launch events — 200 inquiries in 4h, 60% go cold before contact

Pain

Launch day floods the sales team with inquiry volume they can't absorb. 200 WhatsApp inquiries arrive in 4 hours during a launch event — the sales team is on-site at the showroom, and 60% of inquiries go cold before contact.

Why it matters here

Off-plan investors are comparison shopping across 5–8 projects in parallel. First credible response with correct unit data and payment plan wins the conversation.

AI workflow

  1. 01Inquiry arrives via landing page or WhatsApp during launch event or after-hours
  2. 02AI responds instantly with project key facts: unit sizes, payment plan, ROI estimate, handover date
  3. 03Qualifies: investor vs end-user, budget range, nationality, single unit vs bulk purchase
  4. 04Books showroom visit or Zoom presentation with sales team
  5. 05Post-event: RERA data, DLD registration timeline, financing calculator, follow-up sequence

Human handoff

Unit allocation, SPA signing, payment plan negotiation, bulk-purchase terms → senior sales agent or developer commercial team. AI handles information and scheduling only.

Use cases

  • →Launch day WhatsApp flood: 200 inquiries in 4h — AI handles all, qualifies 60 high-intent, routes to sales team by priority.
  • →Post-launch stale leads: 'Last units remaining' reactivation at D+30 — 8% re-engagement to booked appointment.

Calculate your leak by type.

Four commission-leak formulas specific to real estate economics.

Commission lost when response time exceeds the 5-minute window. Based on published 21× conversion differential between fast and slow response (MIT/InsideSales research).

$3,456

monthly commission leak from delayed response

18 slow leads × 40% drop × 3% close rate × $16,000

Estimates only. Commission figures based on UAE secondary-market norms at 2%. Adjust to your market.

What's included

24/7 AI intake

Instant reply and qualification in EN/RU/AR across site, WhatsApp, Instagram and portals.

Database reactivation

Bring old inquiries and stalled buyers back to viewings.

Money dashboard

Leads, response speed, booked viewings, revenue from reactivation.

How we work

  1. 01

    Teardown

    Free video teardown of your funnel. We show the leaks.

  2. 02

    Audit

    Paid audit: leak map, plan, ROI.

  3. 03

    Build

    Build around your channels and CRM.

  4. 04

    Run

    Monthly: optimization, reactivation, money on the dashboard.

Questions

Another chatbot?
No. A done-with-you system built around your funnel, with human handoff and answer-quality control.
I already have a CRM.
We don't replace it, we write to it. We close the gap between lead and reply.
The AI will say nonsense to my client.
It replies from vetted scripts and your property data. Anything complex goes straight to the agent.
A human should do this.
A human does, they close. The AI catches the lead in seconds while the human is unavailable.

Also relevant: AI Intake Agent · AI Reactivation Manager

We'll show you where your commissions leak. For free.

Free video teardown of your lead funnel. We show the leaks and what they cost.

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